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APPROVED
Board of Directors Meeting
January 29-30, 2010
Summerfield Suites – Waltham, Massachusetts
Present
Guy Bonney, Vice Chairman & Secretary/Treasurer
Catherine Murphy, Director
Marian Ritland, Director
Greg Schweizer, Director
Jim Shelton, Chairman of the Board
Ed Phillips, Unisys Liaison
Mary Lou Regan, Chief Operating Officer
Chairman Shelton called the Board of Directors Meeting to order at 3:38 p.m. ET on January 29, 2010.
The Board of Directors reviewed the Minutes of the January 7, 2010 Board of Directors Meeting. Greg Schweizer moved to approve the Minutes of the January 7, 2010 Board of Directors Meeting as submitted. Seconded by Guy Bonney. The motion passed unanimously.
Old Business
There were no old business items to discuss.
Chairman Shelton called for additional new business.
New Business
Catherine Murphy reviewed with the Board the preliminary conference schedule and deadline dates for the 2010 Annual Technology Conference in Baltimore, Maryland. Catherine continued by reporting on the status of the abstracts received to date. She then briefed the Board on the results of the 2009 Conference statistics report submitted by the Working Group Officials.
Chairman Shelton said he would coordinate with Ed Phillips, Ira Kirsch and his team regarding ways in which the Unisys Future Matters might complement the UNITE 2010 Conference. Ed Phillips said the Future Matters events in the United Kingdom and Antwerp are scheduled April 22 and 24, 2010 respectively. Chairman Shelton also said he would coordinate with Ed, Ira and his team to see what Unisys product announcements could be publicized at the UNITE Conference in May.
Marian Ritland informed the Board that the exhibition floor plan had been finalized and posted on the UNITE website. The floor plan and contract were e-mailed to the vendors. To date, thirteen vendors returned their contracts, three vendors committed to space but had not yet returned their contracts, and three vendors had not committed. Lynn Lovelace will follow up with them.
Marian Ritland suggested the question of “why should I come to another UNITE conference after only six months” be addressed in a marketing e-mail blast as soon as possible. Greg Schweizer will include this in the marketing schedule.
Guy Bonney reviewed and discussed with the Board the preliminary 2010 budget. Guy will continue to work on the budget and report back as soon as possible.
Marian Ritland recommended that one of the UNITE 2009 conference presentations be offered as a webcast to promote the 2010 conference offerings. The Board agreed. Greg Schweizer and Mary Lou Regan will coordinate with Ed Phillips and Ritva Haegeland to schedule and identify the presentation and webcast date. Mary Lou Regan then informed Catherine Murphy that according to her records, the EAE and RTE tracks had not notified their 2009 Best of Conference recipients. Catherine said she would follow up with them.
Catherine Murphy reported that the Personal Schedule System was not being used to its fullest extent by conference attendees. She suggested the system be promoted more aggressively. The Board determined no further action was required at this time.
Chairman Shelton recessed the Board of Directors Meeting at 5:32 p.m. on January 29, 2010.
Chairman Shelton reconvened the Board of Directors Meeting at 8:38 a.m. on January 30, 2010.
The Board talked about scheduling a three-hour lab session on Sunday afternoon during the 2010 Conference. Catherine Murphy will follow up to inquire if a BIS session could be scheduled as a lab session. If not, she will check with the other tracks.
Catherine Murphy reported on the status of the abstracts that had been submitted to date. She said Lynn Lovelace would update the ICE system to include the UNITE organizational abstracts. Jim Shelton said he would submit an abstract in ICE about the NFS process. The session would be scheduled if a time slot was available.
Greg Schweizer distributed the 2010 marketing proposal for the Board’s review. The Board discussed it in detail. Greg will continue to develop and finalize the marketing plan.
Ed Phillips left the meeting.
The Board talked about some potential 2010 conference themes. Mary Lou Regan was asked to e-mail the list to the Board. Ed Phillips was given an action item to work with Unisys to develop some additional themes for the Board’s consideration.
Marian Ritland moved to go into Executive Session to discuss strategies and personnel issues. Seconded by Greg Schweizer. The motion passed unanimously.
Marian Ritland moved to close the Executive Session. Seconded by Greg Schweizer. The motion passed unanimously. The following items resulted from the Executive Session: 1) Chairman Shelton was asked to draft an amendment to the Bylaws to clarify the terms of the Board of Directors election based on the conference schedule change and to prepare a ballot for qualifying members for voting prior to the conference in May, 2010; 2) Chairman Shelton was asked to meet with Ira Kirsch from Unisys to discuss Unisys support for the May, 2010 Conference; and 3) Guy Bonney was asked to finalize the 2010 budget for the Board’s review.
The Board discussed the conference registration fees and deadline dates for the 2010 conference. Further discussion will take place during the budget review.
The Board then agreed to reschedule the Telephonic Board of Directors Meeting from February 4, 2010 to February 11, 2010 at 1:30 p.m. ET. The Board also agreed to change the Conference Planning Telephonic Meeting on February 11, 2010 from 1:30 p.m. ET to 2:30 p.m. ET. Catherine Murphy will update the deadline schedule and notify the Working Group Officials accordingly.
Chairman Shelton called for Good of the Order.
Marian Ritland moved to close the Board of Directors Meeting. Seconded by Greg Schweizer. The motion passed unanimously. There being no further business, Chairman Shelton adjourned the Board of Directors Meeting at 5:30 p.m. ET.
Respectfully submitted by,
Mary Lou Regan
Chief Operating Officer
Attested by,
Guy Bonney
Secretary/Treasurer |
