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APPROVED
Telephonic Board of Directors Meeting
January 7, 2010
Present
Guy Bonney, Vice Chairman & Secretary Treasurer
Catherine Murphy, Director
Marian Ritland, Director
Greg Schweizer, Director
Jim Shelton, Chairman of the Board
Kenn LeFever, Conference Planning Vice Chair
Ed Phillips, Unisys Liaison
Mary Lou Regan, Chief Operating Officer
Guest
Lynn Lovelace, UNITE Business Office
Chairman Shelton called the Board of Directors Meeting to order at 1:34 p.m. ET on January 7, 2010.
The Board of Directors reviewed the Minutes of the December 10, 2009 Board of Directors Meeting. Guy Bonney moved to approve the Minutes of the December 10, 2009 Board of Directors Meeting as amended. Seconded by Marian Ritland. The motion passed unanimously.
Old Business
There were no old business items to discuss.
Chairman Shelton called for additional new business.
New Business
The Board talked about scheduling an Interim Board of Directors Meeting. The Board agreed to meet at the Summerfield Suites in Boston, Massachusetts over the dates of January 29-30, 2010.
Catherine Murphy informed the Board that due to the limited number of meeting rooms contracted at the Baltimore Marriott Waterfront Hotel for the 2010 Conference, each track would be limited to one session per time slot. Additional time slots may be considered for a track if another track was not using the time slot. The Board had previously agreed that a Tuesday Keynote session would not be scheduled. Catherine then asked the Board to review the preliminary conference schedule she e-mailed to them and to let her know if they had any changes.
Marian Ritland reported that she and Lynn Lovelace had a preliminary exhibit floor plan which must be approved by the Fire Marshal prior to forwarding to the vendors. They will continue to finalize the floor plan and forward to the vendors notifying them of their booth locations.
Greg Schweizer briefed the Board on the preliminary marketing campaign for 2010. Greg will work with Mary Lou Regan to formalize the marketing schedule. Conference promotion would be utilized through UNITE e-mails and articles in the Unisphere 5 Minute Briefing Newsletters. Greg said he would have a marketing plan prepared for discussion at the Interim Board Meeting.
Mary Lou Regan informed the Board that Hertz Corporation sent her a proposal for discounted car rental rates in Baltimore for UNITE conference attendees. The Board agreed to go forward with the program. Mary Lou Regan was asked to inquire if Hertz would give UNITE a complimentary car over the conference dates.
Chairman Shelton suggested the 2010 Board of Directors Election discussion be tabled to the Interim Board of Directors Meeting. The Board agreed.
Marian Ritland suggested the Board give consideration to agenda items for the Interim Board Meeting. Chairman Shelton asked everyone to e-mail him their agenda items and he will coordinate the agenda with Mary Lou Regan.
Catherine Murphy informed the Board that a Conference Planning Telephonic Meeting was scheduled for January 14, 2010. She recommended the meeting be postponed to a later date when more conference information was known. The Board agreed.
Chairman Shelton called for Good of the Order.
Catherine Murphy moved to close the Board of Directors Meeting. Seconded by Guy Bonney. The motion passed unanimously. There being no further business, Chairman Shelton adjourned the Board of Directors Meeting at 2:37 p.m. ET.
Respectfully submitted by,
Mary Lou Regan
Chief Operating Officer
Attested by,
Guy Bonney
Secretary/Treasurer |
