APPROVED

Present
George Gray, Secretary/Treasurer
George E. McGowan, Jr., Chairman of the Board
Catherine Murphy, Director Conference Planning
Marian Ritland, Vice Chairman of the Board
Greg Schweizer, Director User Advocacy
Ed Phillips, Unisys
Kenn LeFever, Conference Planning Vice Chair
Mary Lou Regan, Chief Operating Officer 

Guests
F. Guy Bonney, MGS, Inc.
Jim Shelton, Global Companies, LLC
Lynn Lovelace, UNITE Business Office 

Chairman George E. McGowan, Jr. called the Board of Directors Meeting to order at 1:04 p.m. ET on August 21, 2009.

The Board of Directors reviewed the Minutes of the July 23, 2009 Board of Directors Meeting. George Gray moved to approve the Minutes of the July 23, 2009 Board of Directors Meeting as amended. Seconded by Greg Schweizer. The motion passed unanimously.

The Board reviewed the outstanding action items from previous Board of Directors Meetings. Outstanding action items appeared on the agenda for this meeting or remained on the action list for later action.

Old Business

Secretary/Treasurer George Gray asked the Board if they had any questions about the UNITE 2008 year-end financial report that was previously distributed to them. There were no questions.

Greg Schweizer reported on the progress of the source code repository. He created a documentation project in SourceForge.net that will serve as an index to the other source code projects. It is at http://sourceforge.net/projects/unitelist. Currently there is nothing in it except the project header. Greg continued by stating that he e-mailed Paul Kimpel and asked for permission to include his tapelog utility in the repository. He also e-mailed the SourceForge support team to ask for some additional categories to be added for UNITE use which would serve as search criteria. The categories Greg requested were:

• License - UNITE open source agreement
• Operating System - Unisys OS2200
• Operating System - Unisys MCP
• Database Environment - Unisys DMS-2200
• Database Environment - Unisys DMSII
• Programming Language - Unisys EAE (LINC)
• Programming Language - Unisys BIS (MAPPER)

Chairman McGowan asked Greg Schweizer to prepare an e-mail to the UNITE members notifying them of this service and to put a link to it on the UNITE website. Greg said he would work with Mary Lou Regan on both of these items.

Mary Lou Regan was then called upon to report on the incentives agreed to by the Hyatt Hotel for a UNITE raffle for conference attendees staying at the Hyatt Minneapolis Hotel. The Board reviewed the list and agreed on the following incentives – hotel restaurant coupons, StayFit™ athletic club passes, VIP suite upgrade, and Regency Club access passes. Greg Schweizer and Mary Lou Regan were asked to develop an e-mail to the UNITE members promoting the raffle drawing. Chairman McGowan then asked Mary Lou Regan to follow up with the Hyatt regarding the procedure should UNITE decide to add an additional incentive raffle drawing item – UNITE would pay for two nights lodging (room/tax) for a conference attendee staying at the Hyatt for a minimum of four nights. Mary Lou will report back at the next Board of Directors Meeting.

The Board then talked about some of the other incentive drawings that could be offered to the exhibitors to encourage them to stay at the Hyatt Hotel. Marian Ritland was asked to prepare an e-mail to the vendors announcing that additional booth points would be awarded to vendors staying at the Hyatt Regency Hotel. The Board also agreed to offer one complimentary internet drop at the vendors’ booth. Vendors must stay at the Hyatt a minimum of three nights (Sunday/Monday/Tuesday). She will report back at the next Board of Directors Meeting.

Chairman McGowan called for additional new business items.

New Business

Catherine Murphy asked the Board to reconsider their decision that the UNITE BIS Symposium host be required to stay at the Hyatt Minneapolis Hotel (Wednesday, Thursday, and Friday). She asked that he be permitted to stay at the Marriott Hotel in Roseville, Minnesota which is closer to the BIS Symposium event scheduled on Thursday and Friday following the UNITE Conference. Support for this was not endorsed by the Board. Catherine then asked if UNITE would reimburse him for parking at the Hyatt. The Board did not agree. Chairman McGowan suggested if UNITE could get some complimentary parking passes from the Hyatt that one of them could be used for him. Mary Lou Regan was asked to look into complimentary parking passes. She will report back at the next Board Meeting.

Ed Phillips asked the Board if they would consider changing the daily conference registration fee for the Unisys Engineers to $75/day. The Board discussed this in detail. George Gray moved to change the Unisys Engineers Program registration fee from $100/day to $75/day for the 2009 Conference in Minneapolis, Minnesota. Seconded by Catherine Murphy. The motion passed unanimously.

Ed Phillips asked if Unisys employees not attending the conference could attend the Opening General Session to hear the Unisys keynote address by Edward Coleman. The Board agreed as long as their Unisys identification badges are worn.

Ed Phillips then informed the Board that he is trying to encourage the Unisys Vice President of U.S. Sales Operations to have his quarterly sales meeting in conjunction with the UNITE Conference. He is also trying to encourage the Unisys marketing team to hold its meeting at the same time. Unisys employees participating in these two meetings would not attend conference sessions but would mingle with the attendees, attend the UNITE group luncheons, visit the exhibit area, etc. Ed asked the Board if they would consider a daily fee of $75 for these people. George Gray moved to change the Unisys Sales/Marketing Program registration fee from $100/day to $75/day for the 2009 Conference in Minneapolis, Minnesota. Seconded by Marian Ritland. The motion passed unanimously.

Catherine Murphy, Conference Planning Chair, reviewed with the Board the status of the Working Group Officials for the 2010-2011 terms of office. Catherine is still working on filling vacant positions and will submit the slate of officials to the Chairman for appointments at the November 12, 2009 Board of Directors Meeting.

Chairman McGowan appointed David Kram (TIES) as the 2009 Election Chair and Steve D'Amore (SunGard Availability Services) as the 2009 Election Vice Chair. The Board agreed.

The Board reviewed the membership list for approval. George Gray moved that the Board approve the membership list dated August 19, 2009 for those members designated as renew or new as submitted by the Chief Operating Officer. Seconded by Marian Ritland. The motion passed unanimously.

Greg Schweizer reported that two Best of Conference webcasts were expected to be conducted to promote the 2009 Conference. He and Mary Lou Regan are working with Ritva Haegeland to provide these on the Unisys eCommunity. Greg and Mary Lou will continue to follow up with Ritva and the two UNITE 2008 Best of Conference award recipients to get them scheduled.

Mary Lou Regan then reminded the Board that any vendor sponsored food/beverage events would not be credited to the UNITE account for food and beverage minimum requirements per the contract with the Hyatt Hotel. In order for UNITE to receive credit for vendors’ food/beverage events, the charges would have to be put on the UNITE master account rather than to have the individual vendors plan these events directly with the Hyatt Hotel. UNITE would invoice the vendors for their charges. Chairman McGowan asked Mary Lou Regan to send an e-mail to the vendors asking if they would agree to run their food/beverage orders through UNITE so charges would go on the UNITE master account in order to receive credit for minimum food/beverage requirements per contract.

Mary Lou Regan then briefed the Board on the status of the calls the office had been making to the UNITE members inquiring if they or others from their organization plan to register for the 2009 Conference

Marian Ritland suggested that the August 31, 2009 deadline date for the $1,225 limited time offer registration fee be extended. The Board discussed this. George Gray moved that the $1,225 registration rate be extended through October 9, 2009 and that the extended date be published on September 8, 2009. Seconded by Catherine Murphy. Voice vote (Catherine Murphy, yes; Greg Schweizer, yes; Marian Ritland, yes; George Gray, yes; and George McGowan, yes). The motion passed unanimously.

Chairman McGowan suggested that agenda item “Futures Business Models” be postponed to the next Board of Directors Meeting. The Board agreed. Chairman McGowan asked that each Board Member be prepared to present their model to the Board for discussion. Each model should contain: model concept, proposed organization, advantages of model, and disadvantages of model.

Chairman McGowan called for Good of the Order.

George Gray moved to close the Board of Directors Meeting. Seconded by Greg Schweizer. The motion passed unanimously. There being no further business, Chairman McGowan adjourned the Board of Directors Meeting at 2:40 p.m. ET.

Respectfully submitted by,
Mary Lou Regan
Chief Operating Officer

Attested by,
George Gray
Secretary/Treasurer