APPROVED
Telephonic Board of Directors Meeting
November 19, 2008

Present
George Gray, Secretary/Treasurer
George E. McGowan, Jr., Chairman of the Board
Catherine Murphy, Director Conference Planning
Marian Ritland, Vice Chairman of the Board
Greg Schweizer, Director User Advocacy
Kenn LeFever, Conference Planning Vice Chair
Ed Phillips, Unisys Liaison
Mary Lou Regan, Chief Operating Officer

Guests
Ritva Haegeland, Unisys Corporation
Jeff Berger, Conference Planning Resources

Chairman George E. McGowan, Jr. called the Board of Directors Meeting to order at 2:03 pm. ET on November 19, 2008.  

The Board of Directors reviewed the Minutes of the October 18 and 23, 2008 Board of Directors Meetings. George Gray moved to approve the Minutes of the October 18 and 23, 2008 Board of Directors Meetings as amended. Seconded by Catherine Murphy. The motion passed unanimously. 

The Board reviewed the outstanding action items from previous Board of Directors Meetings. Outstanding action items appeared on the agenda for this meeting or remained on the action list for later action. 

Chairman McGowan called for additional new business items. 

Old Business 

There were no old business items to address. 

New Business 

Chairman McGowan said he invited Ritva Haegeland to join the meeting during the discussion about “greening of UNITE” because she had experienced this at another conference she attended and thought UNITE might want to give some consideration to this program. Ritva explained her position and thoughts from a marketing and speaker perspective. The Board talked about the conference printing that was currently being done and whether or not any of it could be reduced or eliminated. The Board agreed that it was a service and convenience to the conference attendees to require the speakers to provide printed session handouts. The Board talked about ways in which UNITE could assist the speakers by providing printing alternatives at the conference so the speakers would not have to carry the handouts with them. Chairman McGowan asked Mary Lou Regan to explore alternatives for speakers to send electronic copies of their presentations to a printing company at the conference location for pickup or delivery so they would not have to carry hard copies with them. Catherine Murphy said she would include in the speaker materials that UNITE was making an effort to go "green" and would recommend speakers have their presentation handouts printed two up and duplex in order to eliminate paper volume. Chairman McGowan thanked Ritva for her input and participation. Ritva left the meeting. 

Mary Lou Regan and Jeff Berger reviewed with the Board the 2010 conference sites that were researched to date. The Board discussed in detail the conference sites and agreed to investigate New Orleans, San Antonio, Orange County/Anaheim, Long Beach, Seattle, Tampa, and Orlando. Mary Lou will report back at the next Board of Directors Meeting. Chairman McGowan thanked Jeff for his participation. Jeff left the meeting. 

The Board agreed to postpone the December 3, 2008 Board of Directors Meeting to December 17, 2008. 

Chairman McGowan asked that his agenda item to draft a letter to Rich Marcello be postponed. The Board agreed. 

Mary Lou Regan reviewed with the Board the spreadsheet she sent to them detailing the results of the calls that were made to the conference attendees who took advantage of the new member incentive program.  

Mary Lou Regan then reviewed with the Board the results of the 2008 online conference survey results. The Board discussed the results. Mary Lou Regan was asked to 1) prepare a comparison report of the new members who were called and whether or not they completed the online survey to compare their answers, 2) send a reminder e-mail to the conference attendees who had not yet completed the survey, 3) post the conference survey results on the website, and 4) post the survey comments from the respondents who indicated UNITE could use their comments for UNITE marketing activities.  

Greg Schweizer informed the Board that he drafted a document explaining the User Advocacy functions and the New Feature Suggestions (NFS) and Requirements process. Marian Ritland suggested that the document be e-mailed to the UNITE membership in addition to updating it on the website. The Board agreed. Greg Schweizer said he would forward the document to Mary Lou Regan who would then send the e-mail to the membership. She was also asked to post it on the website. 

Chairman McGowan called for Good of the Order.  

George Gray moved to close the Board of Directors Meeting. Seconded by Marian Ritland. The motion passed unanimously. There being no further business, Chairman McGowan adjourned the Board of Directors Meeting at 3:15 p.m. ET. 

Respectfully submitted by,
Mary Lou Regan
Chief Operating Officer 

Attested by,
George Gray
Secretary/Treasurer