APPROVED
Telephonic Board of Directors Meeting
June 17, 2010           

Present

Guy Bonney, Vice Chair & Secretary/Treasurer
Catherine Murphy, Director
Marian Ritland, Director
Greg Schweizer, Director
Jim Shelton, Chair
Kenn LeFever, Conference Planning Vice Chair
Ray Colaianni, Unisys Liaison
Mary Lou Regan, Chief Operating Officer 

Guest
Jeff Berger, Conference Planning Resources, Inc. 

Chair Shelton called the Board of Directors Meeting to order at 1:35 p.m. on June 17, 2010. 

The Board reviewed the Minutes of the May 22 & 27, 2010 Board of Directors Meetings. Catherine Murphy moved to approve the Minutes of the May 22 & 27, 2010 Board of Directors Meetings as amended. Seconded by Marian Ritland. The motion passed unanimously. 

Old Business 

The Board discussed in detail the list of potential sites for the 2011 Conference. The Board identified the top three options and authorized Mary Lou Regan and Jeff Berger to proceed accordingly. Mary Lou and Jeff will report back as soon as possible for discussion and decision at the July 1, 2010 Board Meeting. 

Jeff Berger and Ray Colaianni left the meeting. 

Chair Shelton called for additional new business. 

New Business

Catherine Murphy, Conference Planning Chair, put forward Christine Ziegler’s name to serve as the MCP Vice Chair. Chair Shelton appointed Christine Ziegler from LaSalle Company, Inc. effective immediately. The Board agreed. Catherine will notify Ms. Ziegler. Mary Lou Regan will update the UNITE address list and e-mail distribution lists. 

Jim Shelton informed the Board he had a telephone interview with Joyce Wells for a UNITE post-conference article in the next issue of Unisphere 5 Minute Briefing.

Mary Lou Regan reported she received and deposited the sleeping room rebate check from the Baltimore Convention & Visitors Association. The program “Happy Feet” was offered to UNITE for booking the conference in Baltimore. UNITE received $5.00 per room night actualized.

Mary Lou Regan continued by informing the Board that the 2010 conference presentations were published on the UNITE website. To date, only one speaker had not yet submitted his presentation for publication. Mary Lou said she would post it if submitted.

Catherine Murphy suggested the Board consider revising the “speaker kit” information regarding how the speakers are expected to submit their presentations. Currently, UNITE requests presentations in PowerPoint format. The office then saves them in PDF format for the website. The Board agreed to publish conference presentations received from the speakers in PowerPoint, PDF or Word documents. Catherine Murphy and Kenn LeFever will work with the Business Office to revise the “speaker kit” information for the 2011 Conference.

Mary Lou Regan suggested the Board consider posting information under the “Latest News” and “What’s Hot” sections on the UNITE website on a regular basis in order to keep the site from becoming stagnant between conferences. She also recommended the “poll” section on the site be updated. Chair Shelton asked the Board to think about information that could be posted in these areas.

Marian Ritland asked if Guy Bonney and Mary Lou Regan had a status report on the revenues and expenses from the 2010 Baltimore Conference. Mary Lou said all revenues with the exception of a wire transfer from Unisys had been received. She received the Baltimore Marriott bill and it is in the process of being audited. Other than the Marriott invoice, conference expenses had been received and paid. Guy said he will report on the financial status to date at the July 1, 2010 Board Meeting.

Guy Bonney informed the Board he and Paul Kimpel continue to work on the Gregory Utilities as part of the UNITE Source Code Repository (SCR) on the UNITE website. Guy said he would report back to the Board with a final recommendation.

Greg Schweizer moved to close the Board of Directors Meeting. Seconded by Guy Bonney. The motion passed unanimously. There being no further business, Chair Shelton adjourned the Board of Directors Meeting at 2:53 p.m.

Respectfully submitted by,
Mary Lou Regan
Chief Operating Officer 

Attested by,
Guy Bonney
Secretary/Treasurer